Rental Policies

Deposit and Payment Policy
Thank you for choosing Classic Party Rentals of VA to be part of your special day! We want your event to be as enjoyable and hassle-free for you as possible. Even though a deposit has been paid, you may call or email us with changes to your order up until five business days prior to the event date. Please take a moment to review the following information about our deposit and payment policy. You are welcome to contact us with any questions, or for more information.

To confirm and guarantee an order, we require a deposit payment of at least 50% of the total rental cost. Until a deposit is paid, the order is not considered guaranteed. This means that we will not hold the rental items for your use, and will not arrange for any special request items (such as specialty linens or tenting).

The remaining balance is due prior to the rental order being delivered, or being picked up by the customer. We cannot accept personal checks for the final payment. If paying by cash, a valid driver’s license or state-issued ID card must be presented, and a copy kept on file.

If your order is cancelled within 30 days of the event date, you will be reimbursed 50% of your deposit (if your order has been paid in full, 25% will be reimbursed) excluding any special order items.  All monies paid towards events that are cancelled less than five business days prior to the event date may be considered forfeited, and may not be reimbursed.

An 8% nonrefundable damage waiver is charged on all rental items. This damage waiver covers rental items that are damaged through normal use. All broken and damaged items, including broken glassware and china, must be returned to Classic Party Rentals of VA, for the damage waiver to apply. The damage waiver does not cover loss or negligence.


Examples of items covered on damage waiver:

  • Broken glasses
  • Chipped plates
  • Small burn holes in linen.

Examples of items not covered on damage waiver:

    • Any item not returned (including crates and racks)
    • Molded linen
    • Excessive candle wax on linen
    • Excessive amounts of breakage (negligence).


The replacement cost of all missing items will be charged to the contracted customer. Classic Party Rentals of VA reserves the right to charge these costs to the credit card on file for the event payments. If the missing items are returned to Classic Party Rentals within 30 days, the cost will be reimbursed.

If the damage waiver is declined a certificate of insurance must be on file with Classic Party Rentals of VA prior to the event date. The replacement cost of lost items and damaged items will be billed to the contracted customer. It is up to the contracted customer to decide if they would like to make a claim against their insurance policy.

Additional charges may apply if rental items are not ready for pickup on the contracted date. Gold flatware must be rinsed free of all food debris. China and glassware should be returned in their correct racks; flatware in the totes provided; and linens in the mesh bags. Tables and chairs should be stacked. Chivari ballroom chairs should have their cushions removed & bagged, their dust covers replaced, and be stacked six chairs high.

Give us a call today and make your event successful!
804.743.7980 or 804.270.9544